Change of Address

An association may not be aware of it but there are many pitfalls in not verifying the mailing address on public records, such as:

• The mailing address on the Secretary of State website
• The mailing address with the County’s Tax Assessor;
• The mailing address with the Franchise Tax Board; and
• The mailing address with the Post Office.

The association’s manager or its board (if self-managed) should check the Secretary of State website to insure that “Agent for Service of Process” lists the correct person and address, as the association’s named agent will get notices from the Secretary of State and the Franchise Tax Board intended for the Association, including the forms the Association will need to complete and return periodically to stay in good standing; also the County’s Tax Assessor will send out tax bills and notices of tax default to the association to the address listed on the Secretary of State’s website. Likewise, the agent named on the Secretary of State’s website may be the entity served with legal papers. If the association does not receive the legal papers, this could result in a significant default judgment being taken against the association. The named agent should not be a developer representative who is no longer involved or a management company that hasn’t managed the Association for several years. Therefore, the association’s manager or its board (if self-managed), should make sure to keep the mailing address update to date. This will insure the timely receipt of any notices from the Secretary of State, Franchise Tax Board, County Tax Assessor, and any other. [See Article, Corporate Status Counts!]

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