Issues for Inspectors of Election to Consider
(Checklist)
1. Front of envelope – not signed in upper left corner
Accept Reject
2. Front of envelope – signed but other identifying information not filled in
Accept Reject
3. Front of envelope -ballot voted by proxy, but envelope not signed by proxy holder (owner’s signature or no signature)
Accept Reject
4. Front of envelope – no identifying information or signature
Accept Reject
5. Front of envelope – name is different than the name on Association’s owners list
Accept Reject Female and first name is the same
(possible change in marital status)
Accept Reject Unit owned by corporation
Accept Reject Unit owned by trust (trustee)
Accept Reject Alleged Power of Attorney
Accept Reject None of the above – name just does not match
6. Outer envelope has been opened
Accept Reject Apparently opened after receipt by
management/Inspectors of Election
Accept Reject Apparently just not sealed by voting owner
7. Outer envelope sealed, but inner envelope not sealed
Accept Reject
8. Some form of ballot other than Official Ballot put into double envelopes (e.g., directions to proxy holder, handwritten ballot, other) [1]
Accept Reject
9. Ballots received not in double envelope system – only in one envelope
Accept Reject Placed only in outer envelope
Accept Reject Placed only in inner envelope
10. Validity of ballot if placed in ballot box but not in envelope(s)
- Accept Reject Signed (or identity of voter can be determined)
- Accept Reject Unsigned (identity of voter cannot be determined)
11. Ballot delivered to other than the meeting or the officially designated location on envelope
Accept Reject
12. Two ballots received from same unit
Accept Reject Earliest dated / First received
Accept Reject Owner vote over proxy holder vote
13. Ballots received after official close of the polls
Accept Reject
14. Validity of ballot if faxed
Accept Reject
15. If owner wants to revoke original ballot and re-vote, can they revoke ballot already cast?[2]
Accept Reject Allow Revocation and re-vote
Accept Reject Disallow revocation and re-vote
If allowed to re-vote, what is the latest point in time when this can occur?
16. When will polls officially close? (If not previously determined)
ELECTRONIC VOTING (IF PERMITTED IN ELECTION RULES AND USED)
17. Opt-In and/or Opt-Out Received
Accept Reject
18. Ballot received
Accept Reject
19. Required Features of Balloting System
Electronic system includes voter identity authentication
Yes No
System check conducted 30 days before election
Yes No
Confirmation of vote sent to owner
Yes No
Maintain secure records of electronic ballots until election challenge period ends
Yes No
All electronic vote tallies remain confidential until counted publicly at an open meeting
Yes No
PROXY ISSUES (IF USED)
20. Front of envelope – ballot voted by proxy, but not signed by proxy holder (owner’s signature or no signature)
Accept Reject
21. Validity/priority if two proxies received from same unit
Accept Reject Earliest Dated
Accept Reject Latest Dated
Date:
Inspector of Election
Date: Inspector of Election
Date: Inspector of Election
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