Issues for Inspectors of Election to Consider

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  1. Front of envelope – not signed in upper left corner

         Accept            Reject

  1. Front of envelope – signed but other identifying information not filled in

         Accept            Reject

  1. Front of envelope -ballot voted by proxy, but envelope not signed by proxy holder (owner’s signature or no signature)

         Accept            Reject

  1. Front of envelope – no identifying information or signature

         Accept            Reject

  1. Front of envelope – name is different than the name on Association’s owners list

         Accept            Reject           Female and first name is the same
(possible change in marital status)

         Accept            Reject           Unit owned by corporation

         Accept            Reject           Unit owned by trust (trustee)

         Accept            Reject           Alleged Power of Attorney

         Accept            Reject           None of the above – name just does not match

  1. Outer envelope has been opened

         Accept            Reject           Apparently opened after receipt by
management/Inspectors of Election

         Accept            Reject           Apparently just not sealed by voting owner

  1. Outer envelope sealed, but inner envelope not sealed

         Accept            Reject

  1. Some form of ballot other than Official Ballot put into double envelopes (e.g., directions to proxy holder, handwritten ballot, other) [1]

         Accept            Reject

  1. Ballots received not in double envelope system – only in one envelope

         Accept            Reject           Placed only in outer envelope

         Accept            Reject           Placed only in inner envelope

  1. Validity of ballot if placed in ballot box but not in envelope(s)
    1.   Accept            Reject           Signed (or identity of voter can be determined)
    2.   Accept            Reject           Unsigned (identity of voter cannot be determined)
  1. Ballot delivered to other than the meeting or the officially designated location on envelope

         Accept            Reject

  1. Two ballots received from same unit

         Accept            Reject           Earliest dated / First received

         Accept            Reject           Owner vote over proxy holder vote

  1. Ballots received after official close of the polls

         Accept            Reject

  1. Validity of ballot if faxed

         Accept            Reject

  1. If owner wants to revoke original ballot and re-vote, can they revoke ballot already cast?[2]

         Accept            Reject           Allow Revocation and re-vote

         Accept            Reject           Disallow revocation and re-vote

If allowed to re-vote, what is the latest point in time when this can occur?

                                                                                                                     

  1. When will polls officially close? (If not previously determined)                                

PROXY ISSUES (IF USED)

  1. Front of envelope – ballot voted by proxy, but not signed by proxy holder (owner’s signature or no signature)

         Accept            Reject

  1. Validity/priority if two proxies received from same unit

         Accept            Reject           Earliest Dated

         Accept            Reject           Latest Dated

 

Date:                                                                                                                           

Inspector of Election

Date:                                                                                                                            

Inspector of Election

Date:                                                                                                                           

Inspector of Election

 

[1] The Association’s election rules may prohibit counting unofficial ballots. Please confirm with Association’s election rules.

[2] The Association’s election rules may prohibit revoking or changing an original ballot. Please confirm with Association’s election rules.