The association’s written historical record of actions taken by the board of directors at meetings. Generally, minutes need not contain anything except the date, time and location of the meeting, the attendees, and the official motions, but some associations add some amount of the discussion in support of the motion. Minutes are to be preserved forever as the association’s permanent record. See Records.


Mobilehome Associations

A term generally applied to associations of tenants within a mobilehome park or community which does not qualify as a common interest development. While there are some common interest developments wherein the dwellings are mobilehomes, many mobilehome communities are either rental communities or converted, resident-owned communities which are not common interest developments (typically because they lack recorded CC&Rs or maps.)


As a condition to granting a home loan for a property within an association, most mortgagors will require the CC&Rs to contain mortgagor protections, such as a statement that a lien on a first mortgage has priority over assessment liens and the mortgagor’s right to notice and approval of certain matters, including the termination or abandonment of the association.


The parliamentary procedural means by which the board of directors takes action at a meeting. Once a member proposes a motion, it must be seconded and approved by a majority of members present in order to become effective. Approved motions should always be noted in the meeting minutes. See Parliamentary Procedure.

Maintenance Duties

One vital aspect of association life is maintenance duties. These duties are generally described in the association’s CC&Rs. The CC&Rs will generally describe what components the association and owner, respectively, are responsible for maintaining, repairing and replacing. Many associations also have a maintenance matrix that clearly identifies components and who bears the responsibility.

Motorized Scooters

Any two-wheeled device that has handlebars, has a floorboard that is designed to be stood upon when riding, and is powered by an electric motor. This device may also have a driver seat that does not interfere with the ability of the rider to stand and ride and may also be designed to be powered by human propulsion. This definition is taken from Vehicle Code Section 407.5, which goes on to exclude the following from the definition: an electric personal assistive mobility device, a motorcycle, a motor-driven cycle, or a motorized bicycle or moped.

Manager/Managing Agent

A manager of a common interest development is a person who “for compensation, or in expectation of compensation, provides or contracts to provide management or financial services, or represents himself or herself to act in the capacity” of providing these services (Bus. & Prof. Code §11501). A real estate license is not required to be community association manager.

Mutual Easement

As provided in Civil Code section 4095, a mutual easement can be considered “common area” in a planned development. An easement is considered a mutual easement because multiple owners in an association have rights of use and enjoyment to property they don’t own, but they and their association must either maintain or must pay or contribute to the maintenance cost of that property. A mutual easement would exist if an association does not own a particular lot or parcel, but its owners have the rights to use it, such as a shared-use swimming pool owned by another association. A mutual easement would also exist, if a road provides ingress and egress for owners who live within one association that crosses someone else’s property outside the association. If a planned development must maintain or share in the cost of maintaining a mutual easement, then it can be considered common area in that association.

Manager Certification

Association managers are not required to have any particular state-issued license, but there are industry organizations (CAI, CACM) that issue certifications to qualified individuals who meet the organizations’ requirements of experience, education and knowledge. These certifications indicate the manager’s experience and expertise in managing common interest developments. Some of the current certifications include CAI’s “Professional Community Association Manager”(PCAM), and CACM’s “Certified Community Association Manager” (CCAM).